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Importing a GEDCOM File in FTM*
* Family Tree Maker 8.0

 

GEDCOM

"The abbreviation for GEnealogical Data COMmunications. GEDCOM is a computer format that permits one type of software program to read genealogical records created in another program. GEDCOM created by The Church of Jesus Christ of Latter-day Saints to make it possible for people with different brands of software and computers to share their information. You can recognize a GEDCOM file on your computer because its file name ends with ".GED."

From FamilySearch.org's Glossary: © 1999-2000 by Intellectual Reserve, Inc. 

 

DearREADERS,
BEFORE IMPORTING! Anytime you receive a GEDCOM file from a web site or through the mail from a cousin you MUST decide:

  1. Have you made a backup of your existing database? (Do this in case something happens during the import process.)
  2. Do you want to view this file SEPARATELY from your existing data? (I recommend this unless you are confident of the quality of the compiled genealogy and plan to match/merge it with your existing data.)

Then follow our guidelines for:

 

IMPORTING A GEDCOM FILE in FTM
... if you plan to view data SEPARATELY. 
1. Open Family Tree Maker.

2. Click FILE, and select OPEN.

3. Specify:

  • A the correct "LOOK IN" folder
  • B & C Change the "FILES OF TYPE" from Family Tree Maker for Windows (*.FTW) to GEDCOM (*.GED),
  • Click the OPEN button.

4. FTM asks you to specify a NEW NAME for the data file, then click SAVE.

5. Provide the following additional instructions for importing a GEDCOM file, and click the OK button.

 

6. The import can take a few seconds to a few minutes depending on the size of the file.  

7. Click YES when asked to view the warnings and errors generated during import, as illustrated in the dialog box below.

I couldn't figure  a way to print out this message, but think it might be worth making notes.

8. You'll then be asked if you are a member of this family.

9.  If you click YES, you'll be advised to:

10.  I tried this in a sample database, selecting someone who was born in 1782, since I am not truly in this old Isaac HITE database from early Kentucky.  Oddly enough,  I did NOT receive an error message.  I was then given the opportunity to update the database based on CD or Internet site (membership required).  Both of these methods are an interesting way to get you in touch with other researchers who are working the same lines. 

If you click CANCEL, you can get to the normal FTM data screens, and proceed with evaluation of the database. You are comforted by the fact that:



IMPORTING A GEDCOM File in FTM 
... if you plan to MATCH/MERGE with your data.
1. Open Family Tree Maker, with your existing database.  Make a backup by clicking FILE, then BACKUP.

2. Click FILE, then select APPEND/MERGE Family File.

3. Specify "Look in" folder. Change "Files of type" to GEDCOM (*.GED), and select your file.  Click APPEND File button.

4.On the next dialog box, click the OK button on the "CAUTION: (do a backup!)" dialog box, since you've already completed the task!

5. By default the following special settings are made for importing a GEDCOM file.  I see no reason to override them, so click the OK button.

6. Click YES when asked to view the warnings and errors generated during import, as illustrated in the dialog box below.

I couldn't figure  a way to print out this message, but think it might be worth making notes.

7. Next, you'll work through the list of names, clicking to ADD or SUBTRACT names, to develop the final list of names to add from the GEDCOM file. You may pick one or more individuals, or limit the multiple list to only the ancestors or descendants of an individual. Click the OK button when you are sure the list on the right side of the screen is complete.

8. You'll be given a final screen, with some options.  Allow FTM to MERGE those file with MATCHING INFORMATION, the second button on the next screen.

9. Don't worry, the very next screen allows you to display (and then print) a merge report of your file.

10.  Click the DONE button on the Merge Report screen, and you'll receive one last reminder of the method for undoing the merge, as shown below.

11. Apparently the UNDO FILE MERGE option on the Edit Menu stays around while you look at your new FTM database.  However, the next time you go into FTM, this option is no longer available.

Myrt     :)
DearMYRTLE,
Daily Genealogy Columnist
America Online Keyword: roots or myrtle
www.DearMYRTLE.com  

To post a message on this topic, go to Myrt's Message Board 

 

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